Administration

PROGRAMM: PUBLIC SECTOR TRANSFORMATION AND DEVELOPMENT PLAN IMPLEMENATION

1. CAO’s Office

It is the mandate of Management and Support services department is to guide, Plan harmonize coordinate, manage, interpret and implement government and council policies.  It is also the role of this Sector to build capacity of lower local governments and the entire technical staff of the District.

In line with the above mandate the sector registered the following achievements during the year under review:

  • Regular monitoring, mentoring and supervision checks on service delivery in the District and at the Sub counties by CAO and DCAO
  • The department also coordinated implementation of Government progammes and projects that is to say immunization days and meetings, Technical Planning Committee meetings, Senior Management meetings, Reward and sanctions committee meetings among others
  • Conducted supervision checks in all departments.
  • Maintained proper record keeping and security of records 
  • Monitoring of CBSs and NGO’s operations was done
  • Servicing of IFMS Generator was done
  • Payment of Electricity bills was done
  • Staff were appraised. It was a general activity carried out at the end of each financial year
  • Monitored and managed payroll of staff. There were two payrolls for those who are still active in service and those who retired the pensioners. The salaries were paid including pensions and gratuity
  • Monitored and supervised projects and programmes. Commissioning of completed was under way
  • The projects were under Ugift in production department, Health department, Education mainly constructions of pit latrine at schools 
  • Supervised and mentored staff in several areas. This was done at Health facilities, sub counties and schools in order to build their capacity

2 HUMAN RESOURCE MANAGEMENT

This sector is entrusted with ensuring that the district workforce is retained, developed and motivated. Salaries, pensions and Gratuity have all been paid on time

  • Records update including staff lists and payroll
  • Handling indiscipline before rewards and sanctions and quarterly reports submitted to Ministry of Public service
  • Verification of pensioners was done
  • Submission of quarterly reports on duty attendance and rewards and sanctions
  • Salaries and pension processed and paid on time
  • The department followed up on cases due for confirmation and they were submitted to the District Service Commission
  • Followed up on Ministry of Public service were made for pensioners who had not been updated on Human Capital management system
  • Compilation of salary and pension arrears that occurred in the F/Y 2024/2025 for submissions to the Ministry of Finance was also done.

3 INFORMATION AND ASSET MANAGEMENT

  • Internet connection to all District Offices was done
  • Public Information on all District activates has been disseminated 
  • Under ICT, supported utilization of Government electronic management information systems 
  • Electronically supported processes related to procurement and supply of goods and services on Egp
  • Took a lead in generation specifications for procurement of ICT equipment
  • Conducted repair and servicing of ICT equipments

Procurement Unit:

  • Advertised capital projects under both selective and open bidding on the electronic government procurement system
  • Awarded capital projects for F/Y 2025/2026
  • Advertised for items under prequalification of service providers
  • Prepared consolidated procurement work plan for financial year 2025/2026

Management through service area statutory bodies has implemented the following:

  • Council has conducted 6 Council sittings to review performance
  • Conducted Council standing committee meetings to review performances 
  • Approved the annual work plans for 2025/2026
  • District executive committee has had its meetings regularly held to oversee the implementation of policies and decisions of the council as well as doing its advocacy and lobbying roles.
  • During the year under review PAC has ably performed its roles and reports covering the activities done prepared on quarterly basis and submitted activities for appropriate consideration and action thereof.
  • The Land Board conducted Land Board meetings
  • The District Service Commission had recruited new staff promoting and disciplining staff. 
  • The District Council has recommended approval of members of the District Service Commission whose contracts had expired the  

Management through Service Delivery of Audit has implemented the following

  • Carried out regular Audits both at the Higher and Lower Local Government level
  • Strengthened internal controls and advised management on Areas of improvement
  • Evaluated the planning process and plan implementation to ensure that there are no deviations
  • Carried out compliance audits to ensure that entities comply with rules and regulations and programmes are implemented as per programme guidelines.

Management and Support Department planned activities for the remaining months (November – June 2026)

The department will implement the following activities 

  • Conduct TPC meetings 
  • Conduct training and appraisal of district staff
  • Conduct administrative checks and supervision of all departments and Sub Counties 
  • Account for the district resources
  • Update and maintain district website/internet
  • Interpret and coordinate implementation of lawful council decisions.
  • Carry out quarterly performance reviews

Constraints/Challenges that require stakeholder’s attention

  • Inadequate funding
  • Inadequate stuffing level 
  • The Department lucks a vehicle which delays the implementation of departmental activities 
  • Rampant evictions either lawful or unlawful which needs to be regulated.